At Code Engine Studio, we are your digital outsourcing and technology partner, dedicated to helping clients in the USA, Canada, Europe, and Southeast Asia transform their ideas and strategies into high-end digital products. Our international team is made up of passionate individuals who believe that excellence stems from within. When you become a part of our family, we care not just about what you do, but who you are. Our vision is to empower our employees to reach their fullest potential by nurturing both their skills and character.
We take immense pride in fostering a remarkable company culture that uplifts our team, believing that together, there's no limit to what we can achieve. Beyond our work, we are committed to giving back to our community through various community service programs.
Website: codeenginestudio.com
Facebook: fb.com/codeengine
Our services:
We provide development and consultation services using a wide range of technologies, including React, Node.js, PHP, Drupal, and Java. Additionally, we are proud partners with Acquia and Liferay, enabling us to deliver even greater value to our clients.
At Code Engine Studio, we're not just a technology partner; we're a passionate and dedicated team ready to turn your visions into reality.
Job Description:
The Administrative & Executive Operations Specialist is responsible for ensuring the seamless operation of the office environment while also providing high-level executive support to the CEO and COO. This role combines administrative, facilities, and vendor management with executive assistance, requiring a proactive, detail-oriented, and highly organized professional who can balance multiple priorities in a fast-paced setting.
Main responsibilities:
Office & Facilities Management
- Oversee building and equipment maintenance, ensuring a safe, clean, and well-functioning work environment.
- Maintain and manage equipment inventory, tracking purchases and stock levels.
- Coordinate with vendors and suppliers for services, supplies, and maintenance.
- Negotiate service contracts, ensuring cost-effectiveness and compliance with agreements.
- Supervise cleaning and hygiene standards, promptly addressing any concerns.
- Manage snack and beverage supplies, ensuring availability according to company plans
Executive Assistance to CEO & COO
- Manage executive calendars, ensuring accurate scheduling and availability.
- Process correspondence and communications for key executive updates and inquiries.
- Arrange travel, accommodations, and logistics for business trips and events.
- Draft memos, reports, and business communications for executives, staff, and clients.
- Act as a liaison between executives and internal teams, maintaining smooth office-wide communication.
- Assist in client coordination, ensuring timely communication and professional interactions.
- Support special projects as required, providing research, coordination, and administrative oversight.
Job Requirements:
- Excellent verbal and written communications skills
- Strong English comprehension
- Experience working alongside others and offering support to achieve shared goal
- Experience in an office environment or other professional setting
- Ability to handle multiple tasks while properly prioritizing urgent and high-impact work
- Ability to think proactively and show initiative
- Ability to exercise discretion with sensitive information, including client and employee data
- Self-starter personality and intellectual curiosity
- Strong problem-solving ability
- Comfort working with top-level managerial staff
Job Highlights:
- Fun and open family like work
- Excellent salary with 13th month bonus and quarterly bonuses available based on personal and corporate goals met
- Additional health and training allowance renewed yearly
- 5 day work week (Mon - Fri)
- Extra days off: Christmas time, up to 5 days for sickness leave
- Emphasis on personal and career development (2 hours/week of English classes and weekly soft skills training during work hours)
- Free lunch everyday at the office and monthly team social events
- Opportunity to travel to other countries for training and work
- Fully English speaking environment working with clients from USA, Canada, Europe & SE Asia on portfolio piece projects for great clients